Facilities Management: Too much to do, too many plates to spin, and how to resolve it
A question for facilities managers - Do you ever feel overwhelmed by all the plates you've been trying to spin? Or do you think you cannot do everything to your desired level? You feel overworked, have already assessed your team's capacity and competencies and have reorganised priorities but now feel confused?
If so, you're not alone. Facilities management is so much more than routine maintenance, safety and cleaning. Between the work projects, extracurricular responsibilities, and time spent investing in relationships, many of us feel overwhelmed by all the tasks and myriad duties placed upon us.
The paradox is that in our effort to maximise our effectiveness and impact (personally or professionally), we commit to so many things that we end up damaging our effectiveness and impact. When we say "yes" to everything, we do nothing well. – Jeremy Chandler
It's especially prevalent in the facilities sector, as the motivation to keep things spinning is not only about completing work but also a response to the cause or issue one may have to tackle. What if the team lacks focus and feels demotivated? So, how do we resolve this to avoid burnout and not let our priorities slip?
<<Start Unpacking your Burnout Here>>
There can be several options: increase the headcount, utilise existing suppliers, or engage with a flexible management service. Whatever it may be, one must make necessary decisions considering the cost element and loss of opportunities that may arise.
With the increasing demand for specialised expertise and a shift towards remote work and virtual communication, considering having a managed service provider or virtual extension to your team through interim services has proven beneficial to many organisations. From access to specialised expertise, increased scalability, cost savings, flexibility, reduced risk, access to technology, and the ability to focus on core competencies, these services can help your organisation streamline processes, improve efficiency, and enhance overall performance.
Here are some other advantages and benefits we're seeing with our clients through our managed interim services and how we've helped them resolve this together.
Advantages of receiving help:
· Time gained for other important projects that've been abandoned.
· Work-life balance, time for friends and family, hobbies.
·Delegation so managers can focus on what they have more experience in, are better at/interested in and can expertly contribute to.
·Clarity and confidence in moving things forward, delivering consistent results
·Productivity is enhanced if work is being delegated to those who are more apt and suited to those roles; hence, the morale of the team gets boosted, and fulfilment at work.
·Overall, mental, physical and emotional well-being improved, such as more sleep and less stress.
·Facilitate improvement in workplace facilities that'll help create a more pleasant and productive environment and attract future talent.
·Clients who feel their requests are being adequately met via a consistent touch-based approach can be lifetime clients.
·Focus on big projects; more time for decision-making and execution.
· Having a managed service allows clients' needs that can be outlined from the outset and less time and money wasted in delivering the project/contract.
The Benefits of Facilities Management
To round up what's been said above, it’ll help recap the more comprehensive benefits of facilities management. Overall, these can include;
Stages of Interim Management Life Cycle
Here’s a little story:
One of our clients had a Technical Lead (FM) resign, and since the CEO couldn't slow down the roll or miss a beat (it's a techie thing, after all ), they needed someone real quick, but that's not always easy. By having an engaged managed service provider in place, they filled in their capacity-related need on an interim basis. Also, the interim leader provided steady focus and progress by working alongside the HR teams and senior FM members. This helped them lessen their workload to avoid burnout.
Many companies sometimes struggle to find the right talent to fill their crucial positions, especially in the facilities management industry. That's where we can supply these capacity-related needs and leadership roles in permanent and interim set-ups and with diverse slates. We aim to help our clients and ensure their leadership teams fulfil their goals.
Do you agree with the above advantages? What are the most significant benefits you look out for whilst having an engaged service in your organisation? We'd love to hear what you've found proves most important in your company! Tell us your story below!
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